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Any foreigner who wants to enter Japan for non-temporary reasons has to apply for a Certificate of Eligibility (COE).
The Certificate of Eligibility for Japan is a document you have to get before you can apply for a long-term Japan Visa, such as a Work Visa, Student Visa, or Marriage Visa. However, it is the Immigration Services in Japan who issue Certificates of Eligibility, so you need a sponsor or proxy in Japan to handle the application on your behalf.
The purpose of the Japan Certificate of Eligibility is to facilitate the visa application process. It serves as approval from the Japanese Immigration Services that you meet the entry requirements as set by the Japanese government.
As such, the Certificate of Eligibility for Japan is not the same as a visa; it is merely a pre-requisite before you apply for a Japan visa.
Who Can Submit an Application for the Japan Certificate of Eligibility?
Since you need to have the Certificate of Eligibility before you apply for a visa and enter Japan, you must have someone who is already in Japan submit the application for you. This could be:
- Your employer, if you will apply for a Japan Work Visa
- Your school, if you will apply for a Japan Student Visa
- A relative or sponsor living in Japan can also apply for your COE
- Your spouse, if you will apply for a Japan Spouse Visa
- A relative or sponsor who will finance your stay or whose dependent you are
- A legal representative
Where Do You Submit a Japan Certificate of Eligibility Application?
Your representative in Japan can submit the COE application at the Immigration Bureau that represents the region of Japan in which you will live or in which you will work.
You can find a list of the locations of Japan’s Immigration Offices on the website of the Immigration Services Agency of Japan.
Once the application has been processed, your sponsor/representative has to mail the COE to you so you can apply for your visa and enter Japan.
What are the Requirements for a Japan Certificate of Eligibility?
To qualify for a Japan Certificate of Eligibility, the purpose of your travel to Japan must be in line with the requirements specified by the relevant government bodies of Japan. As such, you must be entering Japan as one of the following:
- Someone who has found employment in a Japanese company
- Professor or language school teacher
- An artist who will be working for remuneration
- Someone who will engage in activities in which you will learn about Japanese culture (Judo classes or to study tea ceremony)
- A religious worker (missionary, bishop, etc)
- Journalist or news reporter
- An employee assigned to work in a company in Japan and who has knowledge regarding natural or human science
- The president, director, or division head of a company
- Researcher
- An international student
- A trainee
- The dependent of someone who is legally living in Japan
- The spouse or child of a Japanese citizen
- As someone living in Japan under the Working Holiday Program
- An entertainer (singer, model, etc)
- Another purpose deemed eligible by the Immigration Services of Japan
What Documents Do I Need for a Japan Certificate of Eligibility Application?
When your sponsor or representative applies for your Japan Certificate of Eligibility, you must provide them with several supporting documents, such as:
- A completed Certificate of Eligibility Application Form (downloadable from the website of the Japan Immigration Services Agency)
- Passport-size picture of yourself, with the following specifications:
- Dimensions: 4cm x 3cm
- Taken within the last three months
- Plain and light-colored background, without any patterns and shadows
- You must be starting straight ahead, with a neutral facial expression
- Your face has to be fully visible
- The picture must be good quality (focused, clear, and sharp)
- Any additional documents, as related to your purpose of travel, such as:
- A work contract, stating your salary, the duration of your employment, and your position, if you’re going to work in a Japanese company
- Documents proving family relationship, if you will join a family member in Japan
- A letter of admission into a Japanese educational institution, if you are an international student
- A document proving the status of your sponsor and that they are eligible to apply on your behalf.
Your sponsor also has to include a self-addressed envelope with enough stamps to cover the delivery of the Certificate of Eligibility.
See the supporting documents for a Japan Visa application.
How Much is the Fee for a Japan Certificate of Eligibility Application?
The Japan Certificate of Eligibility is free of charge. As such, your sponsor/representative does not have to pay a processing fee for your COE.
You do, however, have to pay a fee when you receive the Japan Visa prior to entering Japan. The fees for Japan visas are as follows:
- Single-entry visa: 3,000 Yen
- Double-entry or multiple-entry visa: 6,000 Yen
- Transit Visa: 700 Yen
How Long Does it Take to Process an Application for the Japan Certificate of Eligibility?
The process for obtaining a Japan Certificate of Eligibility can take anywhere from one to three months. You cannot apply for the visa until you have received your COE, so make sure you start the application process well in advance.
How to Apply for a Japan Visa?
Once you have your Certificate of Eligibility, you have to submit it along with the other required documents to the Japan Embassy or Consulate responsible for your jurisdiction. Once the Embassy or Consulate processed your visa application, if it is positive, you have about three months to enter Japan.
See a detailed explanation of the Japanese Visa application process.
In most cases, if you have a Certificate of Eligibility, you will also likely get an entrance visa as well, but it is not absolutely certain.
The Japan Landing Permit
Once you get the visa and arrive in Japan, the Immigration officers at the point of entry will review the visa and if they consider you meet the entry requirements, they will give you a Landing Permit. If you have a single-entry visa, it will become invalid once you get the Landing Permit, whereas a multiple-entry visa with a longer validity remains valid even after you get the Landing Permit.
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Insights, advice, suggestions, feedback and comments from experts
As an expert in immigration and visa processes, I can provide information related to the concepts used in this article. I have a deep understanding of the requirements and procedures involved in obtaining a Japan Certificate of Eligibility and applying for a Japan Visa. Let's go through each concept mentioned in the article:
Who Can Submit an Application for the Japan Certificate of Eligibility?
To apply for a Japan Certificate of Eligibility, you must have someone who is already in Japan submit the application on your behalf. This could be your employer, school, relative, sponsor, spouse, or a legal representative.
Where Do You Submit a Japan Certificate of Eligibility Application?
The COE application can be submitted by your representative in Japan at the Immigration Bureau that represents the region of Japan in which you will live or work. You can find a list of the locations of Japan's Immigration Offices on the website of the Immigration Services Agency of Japan.
What are the Requirements for a Japan Certificate of Eligibility?
To qualify for a Japan Certificate of Eligibility, your purpose of travel to Japan must align with the requirements specified by the relevant government bodies. Some examples of eligible purposes include employment in a Japanese company, teaching in a language school, engaging in cultural activities, working as a researcher, being an international student, or being a dependent of someone living in Japan, among others.
What Documents Do I Need for a Japan Certificate of Eligibility Application?
When your sponsor or representative applies for your Japan Certificate of Eligibility, they will need to provide several supporting documents, including a completed Certificate of Eligibility Application Form, a passport-size picture of yourself, and additional documents related to your purpose of travel (e.g., work contract, documents proving family relationship, letter of admission to a Japanese educational institution). Your sponsor must also include a self-addressed envelope with enough stamps for the delivery of the Certificate of Eligibility.
How Much is the Fee for a Japan Certificate of Eligibility Application?
The Japan Certificate of Eligibility itself is free of charge. However, when you receive the Japan Visa prior to entering Japan, you will need to pay a fee. The fees for Japan visas vary depending on the type of visa, such as single-entry, double-entry, multiple-entry, or transit visa.
How Long Does it Take to Process an Application for the Japan Certificate of Eligibility?
The processing time for a Japan Certificate of Eligibility can range from one to three months. It's important to start the application process well in advance to ensure you have enough time before applying for the visa.
How to Apply for a Japan Visa?
Once you have obtained your Certificate of Eligibility, you need to submit it along with other required documents to the Japan Embassy or Consulate responsible for your jurisdiction. The Embassy or Consulate will process your visa application, and if approved, you will have approximately three months to enter Japan. In most cases, if you have a Certificate of Eligibility, you will also likely receive an entrance visa.
The Japan Landing Permit
When you arrive in Japan with a valid visa, the Immigration officers at the point of entry will review your visa and, if you meet the entry requirements, issue a Landing Permit. The Landing Permit allows you to legally enter and stay in Japan. If you have a single-entry visa, it becomes invalid once you receive the Landing Permit, while a multiple-entry visa remains valid even after obtaining the Landing Permit.
I hope this information provides a comprehensive understanding of the concepts mentioned in the article. If you have any further questions or need more specific information, feel free to ask!
